The minutes of a meeting of the board are an official record of the proceedings of a board meeting. They are legal documentation of the discussion and decision and inspire confidence among stakeholder members, aid in corporate governance and ESG goals, and to hold directors accountable.

The most important aspect of minutes from board meetings is the recording of precise information. Even when opinions are voiced the minutes must be impartial. Making sure that the minutes are as neutral as possible helps to protect the board from legal liability, therefore it is crucial to think about the context of any decision or statement prior including it in the document.

It is a good idea to save time, to make use of a template for the board minutes that has been approved prior to the meeting. You should strive to ensure that you maintain the same structure and language of your meetings. This will help you ensure all essential details, like who called the meeting, whether a quorum was present, the motions that were voted on, the http://www.aboutboardroom.com/virtual-board-meetings-minutes-and-voting/ way they were decided on or voted on, any points of procedural or appeals and when the board convened and adjourned, are in the.

Make sure to include any other documents presented during the board meeting, such as reports and reports. These documents can be added to your board minutes in the form of an appendix, or included at the end of the document as tables of contents.